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Withdrawal and Refund Policy

The completion of registration contractually obligates the student and his/her benefactor(s) to pay all his/her tuition and fees for the entire semester.  However, the University has established a withdrawal and refund policy to accommodate the need for a student to withdraw.

The official withdrawal date is the last day of class attendance.  When a student withdraws, he/she must complete an Official Withdrawal Form obtained from the Office of Academic Affairs.  The withdrawal form should be completed and signed by each office indicated on the form, then signed by the student and returned to the Office of Academic Affairs. 

 

Tuition charges are refundable according to the following schedule:

 

Tuition Refund Table

 

    Withdrawing during this day/week of the term:

Number of Weeks in Term

 

 

16

8

4

3

2

 

 

Percentage of Tuition Refund

 

3rd Day of Class

 

 

100%

100%

100%

 

1st Week

100%

100%

60%

40%

20%

 

2nd Week

80%

80%

20%

20%

0%

 

3rd Week

60%

20%

0%

0%

0%

 

4th Week

40%

0%

0%

0%

0%

 

5th Week

20%

0%

0%

0%

0%

 

Thereafter

 

 

 

 

 

 

 

 

 

 

 

 

           

 

Room & Board is refunded 100% the first week only; thereafter, refunds are prorated based on the number of days/weeks the dorm is occupied by the student.  No refund will be given after the 4th week.  Tuition and room/board refunds are calculated on the basis of your official withdrawal date.  Fees are not refundable.  Once the withdrawal period is over, any student who withdraws from the University will be held responsible for tuition, fees and room/board charges in full.  Please investigate the financial effects of withdrawal before you make a decision.

A student’s withdrawal may require that part or all of his/her financial aid be repaid.  All financial aid that is not federally funded Title IV aid will be refunded at the same percentage as tuition and room/board charges.

All federally funded Title IV financial aid programs are administered according to specific program guidelines and regulations.  A student’s eligibility for future federal financial aid can be adversely affected by dropping classes and withdrawing from the University after financial aid funds have been disbursed based upon a particular enrollment status.  This is particularly true for the grant programs which have limitations placed upon the number of semesters a student can receive aid.  The federal refund policy guidelines can be found in the Federal Student Financial Aid Handbook located in the Office of Financial Aid. 

Students should also be aware of the effect that altering their enrollment status may have on their measurable “satisfactory academic progress” status.  All students receiving financial aid are advised to seek academic counseling and financial aid advisement before deciding to change their enrollment status. The satisfactory academic progress policy can be found on the Campbellsville University website under Financial Aid.

 

Toggle Collapse Withdrawal Form
(.docx, 35K)

Dropped Class Policy

There will be no partial refunds for dropped classes. Students who drop individual classes before the published last day to register, “census date,” will receive no grade and a full refund. Classes dropped after this date will receive a grade and no refund. Adding a second eight-week course even after dropping a class may result in additional tuition charges.  When a student drops all his/her classes, he/she has withdrawn and the withdrawal and refund policy is applied.

  

Add Class Policy

Courses added after the census date of each term will increase the current credit hour load and may result in additional charges.  Students must have approval from their academic advisor to add a class, and a Student Schedule Change Form must be filed in the Office of Student Records for any class added after the census date.